Reprint Purchase Order

Use Edit → Reprint Documents → Management → Purchase Order… to print a saved purchase order again, for example to send it to the supplier. Printing does not change the purchase order.

Select and print a purchase order

1. Go to Edit → Reprint Documents → Management → Purchase Order…. The Purchase Order – Select Document window opens.
2. Find the purchase order with Date: and Filter.
3. Select the purchase order and click Print, or double-click the row. To print several purchase orders, select them with Ctrl+click.
4. One purchase order opens in the print preview, where you print or export it. Several purchase orders open the Reprint Purchase Orders window (see Print several purchase orders).

The menu item needs Show items purchase price for your user in Users. Without it the program shows “This operation is not available because the purchase prices are hidden for the current user…” and the window does not open.

Control	What it does
Filter	Shows only the purchase orders whose number, partner or location contains the typed text.
Date:	The period of the listed purchase orders. Today is used the first time. Choose Custom Dates to enter a start and end date. The window remembers the last period.
Clear	Clears the filter text and sets Today.
Print	Prints the selected purchase orders as described above.
Cancel	Closes the window.
Annul	Annuls the selected purchase orders (see Annul a purchase order). Shown only to users who may edit purchase orders.
Preview	Shows or hides a preview of the selected purchase order.
Actions	Actions for the selected purchase orders, for example Related Documents.
Export	Exports the listed or the selected purchase orders. Shown only to users with the Export permission for editing purchase orders.

Unlike editing, reprinting has no limit for old dates.

What is printed

The document is the same Purchase Order as the print offered after saving a Purchase Order. It shows the current content of the document, so an edited purchase order prints with its changes. It has:

• the number and the date of the purchase order;
• the supplier you order from under Recipient:, your company under Supplier:, and the location;
• the rows with code, item, measure, quantity, purchase price and amount;
• the amount, the VAT, the total and the total in words;
• the note, the bank details of your company and the lines for the signatures.

The sale prices of the rows are not printed. The print preview also lets you change the printer, the template, the language and the currency before you print.

Print several purchase orders

Select the options in the Reprint Purchase Orders window and click OK.

Option	What it does
Currency, Language	Default uses the preferred currency and language of each partner, if set. The window remembers your choice.
Print preview	Opens the print preview for each purchase order.
Export all	Exports all documents. Available when an exporter for this document exists.
Print all	Prints all documents without a preview on the printer selected in Printer:.

Permissions

Permissions are set in Edit → Administration → Permissions….

Permission	What it allows	Not allowed by default for
Reprint Documents → Management → Purchase Order…	The menu item.	Nobody
Documents → Management → Purchase Order…	The Annul button.	Operators
Manage operators and view their operations	Seeing the purchase orders of all users. Without it the list shows only the purchase orders with your user in User.	Operators

Troubleshooting

Problem	Solution
Reprint Documents is disabled	The computer has no printer and no document exporter. Install a printer.
A purchase order is not in the list	Check Date: and Filter.
“This operation is not available because the purchase prices are hidden for the current user…”	Ask an administrator to select Show items purchase price for your user.
“An error occurred while generating the purchase order!”	Check the purchase order in Edit Purchase Order and the printer settings, then try again.
“An error occurred while generating purchase order!”	The same check, for several purchase orders printed together.
“Please select a printer.”	Select a printer in Printer: before you use Print all.

Related pages

• Purchase Order
• Edit Purchase Order (Edit → Documents → Management → Purchase Order…)
• Print Preview
• Document Designer