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Reprint Offer

Use Edit → Reprint Documents → Management → Offer… to print a saved offer again or to export it, for example as a PDF for the customer. Printing does not change the offer.

Select and print an offer

  1. Go to Edit → Reprint Documents → Management → Offer…. The Offer – Select Document window opens.
  2. Find the offer with Date: and Filter.
  3. Select the offer and click Print, or double-click the row. To print several offers, select them with Ctrl+click.
  4. One offer opens in the print preview, where you print or export it. Several offers open the Reprint Offers window (see Print several offers).
Offer - Select Document window with Filter, Date, three offers with their Partner and Location and the Print, Cancel, Annul, Preview, Actions and Export buttons
Control What it does
Filter Shows only the offers whose number, partner or location contains the typed text.
Date: The period of the listed offers. Today is used the first time. Choose Custom Dates to enter a start and end date. The window remembers the last period.
Clear Clears the filter text and sets Today.
Print Prints the selected offers as described above.
Cancel Closes the window.
Annul Annuls the selected offers (see Annul an offer). Shown only to users who may edit offers.
Preview Shows or hides a preview of the selected offer.
Actions Actions for the selected offers, for example Related Documents.
Export Exports the listed or the selected offers. Shown only to users with the Export permission for editing offers.

Unlike editing, reprinting has no limit for old dates.

What is printed

The document is the same Offer as the print offered after saving an Offer. It shows the current content of the offer, so an edited offer prints with its changes. It has:

  • the number and the date of the offer;
  • the recipient (the partner), the supplier (your company) and the location;
  • the rows with code, item, measure, quantity, price and amount;
  • the amount, the VAT, the total and the total in words;
  • the note, the bank details of your company and the lines for the signatures.

The print preview also lets you change the printer, the template, the language and the currency before you print. To change the layout of the document, use the Document Designer.

Print preview of an Offer with number, date, recipient, supplier, location, six item rows, totals and bank details, and the Close, Print, Export, Printer, Zoom, Template and Localization controls

Print several offers

Select the options in the Reprint Offers window and click OK.

Reprint Offers window with Currency and Language under Localization, the Print preview, Export all and Print all options, the Printer field and the OK and Cancel buttons
Option What it does
Currency, Language Default uses the preferred currency and language of each partner, if set. The window remembers your choice.
Print preview Opens the print preview for each offer.
Export all Exports all documents. Available when an exporter for this document exists.
Print all Prints all documents without a preview on the printer selected in Printer:.

Permissions

Permissions are set in Edit → Administration → Permissions….

Permission What it allows Not allowed by default for
Reprint Documents → Management → Offer… The menu item and Actions → Print. Nobody
Documents → Management → Offer… The Annul button. Operators
Manage operators and view their operations Seeing the offers of all users. Without it the list shows only the offers with your user in User. Operators

Troubleshooting

Problem Solution
Reprint Documents is disabled The computer has no printer and no document exporter. Install a printer.
An offer is not in the list Check Date: and Filter.
“An error occurred while generating the offer!” or “An error occurred while generating offer!” Check the offer in Edit Offer and the printer settings, then try again.
“Please select a printer.” Select a printer in Printer: before you use Print all.

Related pages

Documentation